How to Email Wedding Vendors

Published 12/07/2022

More likely than not this is your first time planning a wedding, but don’t be nervous to start inquiring and emailing wedding vendors. It is important to keep in mind the more information and ideas you share with the vendor's the more they will understand your vision and be able to make your wedding vision come to life. Here are some helpful tips to use for when you are inquiring with wedding vendors.

Search and Ask Around
Searching for your vendors can become overwhelming when pages upon pages of Google search results come up. To avoid getting overwhelmed, we suggest you use your resources when finding vendors. Talk with your venue first they likely have a preferred list they can share with you. Then talk to friends that just got married, and any other vendors you might have already booked, recommendations are usually there for a reason. Don't forget to look at the vendors work, check out their website, blog, and Instagram page (see how active they are). Don't forget to look up reviews on them too, what are other couples saying about them? Did they have a positive experience with them?

Narrow Down
Once you have a list of who you want to reach out to narrow it down. You will be overwhelmed if you reach out and email all the vendors you looked up. Narrow down your search to your top 2 or 3 from your search then reach out.

Email Content
You might just fill out a contact us form on their page, but you can also email them directly if the vendor's email address is on the page. Both ways, try to add some content to your initial email. Tell them why you are inquiring; provide them with your wedding date, location/venue, and services you are interested in, how you heard of them.

Reply Back!
Please do not just ghost and ignore a vendor after you reach out.  If you already hired someone or no longer interested just politely say you are all set. That way there is closer and the vendor will now you are set and can move on to another potential couple.   

(Read more on how to turn down a vendor here)

Be honest in your responses with your vendors and tell them what you are looking for. Most vendors will start off with emails, then request a phone call or in-person meeting to find out exactly what you are looking for on your wedding day and how they can help.

It is important to also discuss your budget, that can save you a lot of time if you contact a vendor that is out of your budget, they can let you know or recommend someone that might be a better fit. 

Now that you are a pro at how to inquire, why not put your knowledge with us? Contact Us Today!