Your No-Stress Guide to Reaching Out to Wedding Vendors

First time planning a wedding? Totally normal to feel overwhelmed — but reaching out to vendors doesn’t have to be scary. The more info you share, the easier it is for vendors to understand your vibe and bring your wedding vision to life. Here’s the quick, no-stress guide:

Start With Your Search

Googling vendors can get chaotic fast. Instead:

• Ask your venue — they usually have a preferred vendor list.
• Chat with friends who recently got married.
• Ask already-booked vendors who they recommend (pros know pros).
• Stalk their work: website, blog, Instagram — see how active they are.
• Check reviews. What are other couples saying? Good vibes? Red flags?

Narrow Your List

Don’t email 25 vendors — you’ll stress yourself out.
Pick your top 2–3 and start there.

✉️ How to Write the Initial Email

Whether you fill out the contact form or email directly, include the basics:

• Your wedding date
• Your venue/location
• What services you’re looking for
• How you heard about them
• Any inspo or must-haves you already know

A little info goes a long way!

Don’t Ghost the Vendors

If you booked someone else or changed your mind, just reply and say so.
It’s respectful, gives them closure, and helps everyone move on.

Be Honest & Communicate

Most vendors will start over email, then suggest a call or meeting.
Be upfront about:

• Your vision
• Your priorities
• Your budget (seriously, it saves time for everyone)

If a vendor isn’t in your price range, they’ll usually recommend someone who is.

Ready to Try It Out?

Now that you’re basically a pro at inquiring… put your skills to use with us!
Contact Arpeggio Wedding Entertainment today!

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